ABM Industries Jobs

Overview

The Union Benefits Associate will be responsible for multi-state union processes and reporting of fringe benefits based on Collective Bargaining Agreements (CBA) and maintaining the rules in the Entitlement Management System (EMS). The union segment requires a different approach when processing union payments based on the numerous union contracts that ABM is involved with on a yearly basis. A successful candidate will have strong organizational skills, research and analytical skills and the ability to build and maintain relationships with Accounting, FP&A, Human Resources, Legal, Labor Managers at ABM along with Union Contacts is crucial.

Primary Responsibilities

• Maintain and update the union benefit rules in the Entitlement Management System (EMS)

• Create and setup new union codes as new Collective Bargaining Agreements (CBA) are obtained

• Obtain renewed Collective Bargaining Agreements (CBA) from Operations or Legal Team to update expired rules in all systems and companies

• Maintains knowledge and understanding of union collective bargaining agreements

• Review and compare monthly invoices from the union to ABM’s calculated invoices

• Process union payments per Collective Bargaining Agreement (CBA) entitlements

• Reconcile monthly accruals versus payments and research any discrepancies

• Perform routine review and analysis of employer and employee cost sharing of union benefits

• Assist in annual Year-End Multi-Employer reporting to our SEC team

• Communicate with Accounting, local HR, Payroll, and Operations to resolve issues with the processing of union payments.

• Perform routine review and analysis of the Union rosters compared to ABM’s employee union roster and update as needed either with ABM’s system or the union’s portal

• Conduct and analyze audits with detailed review of audit periods for each employee

• Draft and present report findings and analysis for each audit period(s)

• Gather and review records by employees and/or union

• Coordinate with various departments to resolve discrepancies

• Ensure all union audits are tracked and accruals recorded timely and accurately

• Comply with HIPAA Rules and Regulations

• Special projects and other duties as assigned

*Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.

Education and Competencies

• Associates or bachelor’s degree preferred

• Accounting/Finance background a plus

• Strong MS Excel skills required (VLOOKUPS and PIVOTS)

• Union benefit experience preferred

• Understanding of payroll processing requirements is a plus

• Commitment to teamwork through relationship-building, reliability, and collaboration

• Good communication skills and able to work with different management levels

• Must be detail oriented and have strong analysis and communications skills

• Possess a positive attitude with a strong desire to learn

• Ability to work within deadlines in a fast-paced environment (OT may be required)

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management (https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Staff-Mgmt-11.6.23.pdf)

REQNUMBER: 88588

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.